The community development committee meeting was also held on 5 May 2016. Apologies were received from Cr Mirfin and Cr Dowler, with Cr Higgins arriving late. All other councillors were present.
The agenda contained one item: the Notification of Draft Moturoa / Rabbit Island Reserve Management Plan.
Draft reserve management plan
Council resolved (by majority) to receive the draft Rabbit Island (Moturoa) Reserve management plan and publicly notify the public for objections and comments (public submissions) by Friday 8 July 2016.
The staff report states that it “summarises the key directions provided to us at the Council workshop on 11 February 2016”. However, in my opinion, that is not correct. My recollection of the workshop directions was for the draft plan to adopt a smart management (or a mixed use) approach to forestry and recreational use.
During those discussions I had suggested that updated signage and smart management practices would enable a shared use approach that over-came any health and safety concerns. Yet the draft before now the council clearly proposed a separation of forestry and recreational use (as was first presented to the workshop – and rejected).
When I asked why the draft had not reflected the directions of the workshop, I was advised a special committee of councillors (formed by the mayor) had reconsidered the workshop directions and had given additional weight to health and safety concerns. Basically, I was left with the impression that if the workshop did not endorse the preferred outcome of the mayor, another process would be added, to ensure it did.
To reassert the workshop direction, I suggested that additional dotted lines be added to the proposed map, showing other forestry tracks available for shared use for both cycling and forestry (eg Higgins Road, Bird Road, etc). At this point the usual suspects sought to rubber stamp the reworked draft proposal, by arguing that the proposed draft was fine, and that it still provided a shared area, with the coastal cycling track and Barnicoat Road loop option, and the extension of the mountain bike area alongside Conifer Park.
I found such an argument, to be blind to what was before them. Clearly the uses had been separated, contrary to the direction of the workshop, as cycling was now excluded from the centre of the forestry block, other than a single track that divided the two main forestry blocks.
Staff also added that council needed to manage the danger to the public by separating forest activities and recreational use, including the disposal of bio-solids in the area. They considered my proposed change wouldn’t be in the best interest of the commercial activities.
In my opinion, this staff observation showed that the focus of the reserve plan was not about managing the reserve as a whole, but preserving unimpeded management of the commercial activities. Effectively the management plan was merely a process to carve out the commercial activities.
Cr King also argued that he was not concerned with the final contents of the draft, as the community still had the opportunity to provide feedback? This argument found favour with a lot of councillors.
However, in my opinion, council should be putting the best proposal out for feedback, not relying on the community for feedback on a poor proposal. In my opinion, such arguments are made by people who rely on public apathy to slip through unsupported proposals. Its then easy for such a draft proposal to get rubber stamped by councillors, who prefer to rubber stamp motions, than put forward amended resolutions.
In my opinion, council needs to “show” it is acting in the communities best interests, and not invoke bad feeling from the community, by getting them to have to put in submissions to the contrary. Putting out a proposal that councillors know does not have public support, is just wrong on so many levels.
Fortunately, the public were quite concerned with what had been proposed in the draft plan. The massive volume of submissions (around 660 respondents) supporting a mixed use approach meant that the hearing panel (held on 1-2 August 2016) had to re-adopt the original workshop proposal – which provided for a shared use approach to all of the forestry blocks. I suspect the forthcoming elections (in October 2016) also had a part to play in the hearing panel’s recommendations to council.
For information about the consultation process, see: www.tasman.govt.nz/policy/public-consultation/completed-consultations/2016-consultations/moturoa-rabbit-island-reserve-management-plan-review/.
Agenda and minutes
The agenda and minutes are located at: www.tasman.govt.nz/council/council-meetings/standing-committees-meetings/community-services-committee-meetings/?path=/EDMS/Public/Meetings/CommunityServicesCommittee/2016/2016-05-05.
The community development committee meeting was held on 21 April 2016. Apologies were received from Mayor Kempthorne, Cr Ensor, Cr Bouillir and Cr Mirfin. All other councillors were present.
The agenda included: (1) Chair’s report, (2) Tasman logo, and (3) Community development activity report. A confidential (in-committee) session was held in relation to (1) Wakefield pensioner housing, and (2) receipt of the Rainbow Sport Club (ski field) confidential presentation on their financial situation and the matter of their outstanding council loan repayments.
Tim Gladstone (on behalf of Target Shooting Nelson) asked for funding assistance for their proposed new range on Saxton field. The club have raised funding of $373,500 for this facility but have a total shortfall of $82,000 (including geotech work, contingencies and Nelson City Council/Development Impact Levies).
A new TDC logo
Council resolved to adopt and gradually roll-out (as equipment, signage, and vehicles are replaced) the new 2013 revised single colour (blue) TDC logo, as time, resources, and budgets allow. The council’s direction was to ensure the “lowest cost” roll out of the brand change.
The council currently has 2 logos that it uses for its signage and stationery – one multi-coloured version (developed in 2008) and the other being the single colour (blue) version developed in 2013 (at a cost of around $430), during my time on the now dis-established communications subcommittee. The purpose of the single colour version was to enable in-house printing of documents (and invoices), at substantially lower cost, than ordering pre-printed full colour letter headed paper (see earlier posts at www.greeningtasman.wordpress.com/2014/04/03/communications-subcommittee-27-march and www.greeningtasman.wordpress.com/2013/12/22/communications-subcommittee-10-december).
Community development activity report
The committee resolved to receive the report. Highlights from the manager’s report included:
- Golden Bay Community Recreation Facility. The contractor had to stop work a few weeks ago on the Golden Bay Community Recreation Facility due to a large soft spot being found under where the building is to be constructed. The contractor’s engineers have assessed the problem and identified a potential solution.
- Aquatic and Fitness Centre. Heating panels in the sauna failed recently. The panels have been overheating and scorching the timber behind them. Aquatic Centre staff have kept the sauna closed since this incident and have had the old panels replaced with a greater gap between them and the timber behind them. The suppliers advise that the panels only have an expected life of 5 to 6 years.
- Rabbit Island/Moturoa Reserve Management Plan. Staff completed work on the Draft Rabbit Island/Moturoa Reserve Management Plan (RMP) to be discussed at an extraordinary meeting of the Committee following the Corporate Services meeting on 5 May 2016.
- Fees and charges. Submissions on the Schedule of Fees and Charges closed on 31 March 2016. One submission was received in relation to increasing scrap metal charges at our recycling centres. No detail was included in the submission. Therefore, a hearing is not required and staff will be bringing a report back to Full Council on 12 May 2016 to adopt the Schedule of Charges.
- Solid waste (landfill). Following on from your decisions at Full Council on 3 March 2016, staff have established a joint venture project team and are currently working to establish the joint venture agreement for the landfill operations – including the structure and responsibilities.
- Radio Frequency Identification (RFID). During March TDC undertook a selection process to select a vendor for the installation of RFID in the libraries. The vendor selected was FE Technology (an Australian company).
- Health and safety. Contractors have installed the new security cameras in the Richmond Library. Duress alarms have also been acquired for library staff working front of house.
The committee resolved to receive the report. Highlights from the report include:
- Community Awards. The ceremony would be changed to an afternoon, on the same day as a council meeting, to facilitate and encourage attendance by councillors. However, only the Mayor, Cr Canton, Cr Inglis, Cr Higgins and myself attended?
- Richmond SmartWeek. This is being partnered with Tasman District Libraries, and will include a week of activities, seminars and workshops run across different venues in Richmond. I attended the opening breakfast session held at the Wooden Spoon cafe, and a workshop at the library. In my feedback, I suggested they run a session on Google docs as this might be a useful application for clubs and not-for-profits.
Agenda and minutes
The agenda and minutes are located at: www.tasman.govt.nz/council/council-meetings/standing-committees-meetings/community-services-committee-meetings/?path=/EDMS/Public/Meetings/CommunityServicesCommittee/2016/2016-04-21.
The community development committee meeting was held of 18 February 2016. This was a rather brief information update meeting requiring no decisions to be made. All councillors (apart from Cr Sangster) were present.
The agenda included: (1) chair’s report, (2) community development managers report, and (3) action sheet. I will highlight the main topics of interest for me.
Golden Bay Community Recreation Facility
On 2 February 2016, a ceremony for the placement of the mauri stones on the site of the new Golden Bay Community Recreation Facility was held. Approximately 60 people attended the ceremony. Nine mauri stones were placed by a range of organisations involved with the facility project.
Seismic Assessment of Community Development Buildings
During the Annual Plan 2014-15 process council allocated $500,000 towards the seismic upgrading of some of council’s community development buildings. To date repairs have been made to Motueka and Richmond Town Halls and Bainham Hall. The reduction in the Government’s regulations to only require buildings to be raised to more than 34% of new building standards has resulted in savings of $75,000 for repairs made so far.
Remaining buildings include: (1) Motueka Service Centre, (2) Motueka Community House, (3) Golden Bay Community Centre, (4) Onekaka Hall, (5) Golden Bay Museum, (6) Pakawau Hall, (7) Old Wakefield Library, (8) Dovedale Church, (9) St Arnaud Fire Station, (10) Stanley Brook Hall, (11) Waimea West Hall, (12) Kotinga Hall, and (13) Brightwater Fire Station.
Kina Boatshed Lease
Council staff have received a request to construct the first boatshed on one of the sites on the Council’s land at Kina. The current proposal provides for a boatshed which meets the maximum site coverage, and a water tank and landscaping which will occupy the entire 100 m2 land area available.
Aquatic and Fitness Centre
Patronage number between 2013 and 2016 are illustrated below.
Rabbit Island (Moturoa)
The Rabbit Island (Moturoa) Reserve Management Plan and the engagement process started at the end of 2015. Over 470 responses outlining people’s views and ideas on the RM have been recived. The engagement process closes at the end of February 2016. The next step will be to prepare a draft RMP for formal public consultation in March.
In my opinion, the number of submissions is a great signal to council of the importance of this asset to the community. My concern is that council will attempt to prevent people accessing the forestry areas. In my opinion, council can very easily manage the forestry in a manner that enables smart use of the entire island. Effectively restricting public access to forestry blocks that are being worked on while allowing access where no work is being conducted. Its about managing resources smarter!
Waimea Inlet Strategy
In 2010, Council became a signatory to the Waimea Inlet Charter, a document aimed at fostering commitment between a number of agencies to implement the Waimea Inlet Strategy. The Waimea Inlet Forum was established, as part of the process. The forum provides a vehicle for the interests and activities of volunteers, members of the public or organisations and statutory agencies such as councils and Department of Conservation (DOC).
For some time the parties of the forum have been considering how the activities of the forum members may be better coordinated. Initially, the group is concentrating on the governance arrangements and reporting functions. The development of a Waimea Inlet ‘steering group’ is being considered which would consist of representatives from the strategy’s signatories and forum chair.
The aim is to improve links with the activities of the Forum to the Tasman Environmental Trust (TET) and use TET to coordinate operations (where necessary), report to the Steering Group and coordinate funding. Delivery of activities would still remain with volunteers, DOC, councils and other agencies. The diagram below illustrates the proposed structure.
Reserves and Facilities
In Richmond ward, new training lights are being installedin Jubilee Park. Staff are working on this project with Waimea Old Boys Rugby Club who are part funding this with Council.
The completion of painting and plastering of the minor extension to the Motueka Library will see the project completed by the end of February 2016. The extension will be used as a storage facility and staff workspace. Other work undertaken as part of this project has resulted in an improved staff workspace and safety improvements to the main entry doors.
From 1 July 2015, we changed our processing of Land Information Memorandums (LIM) to being completed electronic processing and delivery. Corporate and Customer Services have now completed a review of how property information is managed between these Departments.
Land Information Memorandums (LIMs)
Staff processed 775 LIM applications in 2015, an increase of 96 over the 2014 year. 100% of applications have been issued within the statutory timeframe of 10 working days.
Health and safety
There have been two recent health and safety incidents within the Community Development Department. One was the incident referred to in the Motueka Library section above, which involved members of the public in the library. The second incident was a computer screen overheating and blowing up in customer services.
Staff are making progress implementing the recommendations of the security review undertaken on the Richmond Library and the Richmond Customer Services area. Some recommendations have been implemented with others underway.
Agenda and minutes
The agenda and minutes are located at www.tasman.govt.nz/council/council-meetings/standing-committees-meetings/community-services-committee-meetings/?path=/EDMS/Public/Meetings/CommunityServicesCommittee/2016/2016-02-18.
My new books
I thought I would take this opportunity to promote my new book – Tax Administration Law Made Easy, together with two other books in the series that I have also been involved with – namely, Goods and Services Law Made Easy and Income Tax Law Made Easy.
All books can be purchased online from LexisNexis in hardcopy or eBook format.