Tagged: Minor road improvements

Engineering services committee meeting (10 November)

Hill Street \ William Street pedestrian refuge (a minor improvement?)

The engineering committee meeting was held on 10 November 2016. All councillors were present. Four reports were received with no decisions required.

The agenda included: (1) large developments, (2) renewal of water utilities operations and maintenance contract, (3) minor improvement programme, (4) engineering services activity report, and (5) chair’s report.

Public forum

Graeme Dick (a property developer) spoke about the Richmond West development area. He raised concerns that council was 5+ years behind in infrastructure, and 10 years behind in growth planning. He considered that Richmond had experienced 50% growth in the last 10 years (on average 5% per year) and Mapua 25% growth over the same period. Graeme suggested that urgent action was required for Mapua’s water pipe renewals (probably a $6-7 million cost). He stressed that council should not leave this late in the long term plan (LTP).

Large developments

Richmond, Mapua and Motueka has seen very high levels of residential development. This growth is well in excess of predictions underpinning the Council’s 2015 Long Term Plan (LTP) – approximately 300% of what was anticipated. Many developers are requesting that the Council advance capital projects to allow for growth. For example, Graeme Dick, a developer who spoke at the public forum (and who I am told, is a good friend of the mayor’s).

The following table illustrates future potential housing (to be realised):

Undeveloped residential zones

Consented development

Development potential

Land area

Housing potential

Land area

Housing potential

Land area

Housing potential

Richmond

34.84

379

17.48

210

108.82

1259

Mapua

1.5

26

16.8

131

8.9

107

Motueka

10.5

124

6.9

85

38

496

Total

46.84

469

41.18

426

155.72

1862

There are land parcels (46.84 ha) that landowners are residential zoned, but not developed (ie 469 vacant lots). In addition, 426 sections are consented, but are still waiting to be constructed.

At the same time, developers have indicated that they are interested in developing a further 155.72 ha, but are unable to due to a lack of services (ie water and wastewater).

Consequently, staff expect to recommend that council consider a redistribution of projects and/or promoting additional capital funding in certain locations as part of the development of the 2018 Long Term Plan.

Council received this report (no decision was required).

Renewal of water utilities operations and maintenance contract

The current Water Utilities Operations and Maintenance contract was awarded in July 2007 for three operational periods (three plus three plus four years) subject to satisfactory performance. The contract has a value of approximately $5 million per annum.

The current contract was due to expire on 30 June 2017. However, on 3 March 2016 the engineering services committee approved an extension of the current contract for up to 12 months until 30 June 2018 (to allow time to develop a new Water Utilities contract, and proceed with the agreed tendering process).

Beca have been engaged, through a competitive tendering process, to write the tender documentation for a new contract and to procure a contractor to deliver the required services. The next stage of the process prior to tender is the Request for Qualification, which is a call for parties to lodge their interest in being shortlisted for the tender.

Council received this report (no decision was required).

Minor improvement programme

The Minor Improvements work activity is defined by NZTA. This work category provides for the construction and implementation of low-cost and low-risk improvements to the transport system to a maximum total cost per project of $300,000. The work is subsidised by NZTA at 51% for the 2016-17 year. The total budget for the 2016-17 year is around $991,000.

The minor improvements work programme for 2016-17 was authorised by the previous council. At that meeting, I objected to a number of projects, which I considered were unnecessary. However, I was a lone voice on that council. In my opinion, council was acting under a retails sales mentality (ie spending money it did not need too, to get a 50% discount). If council was to reduce expenditure, and the need to raise more revenue from ratepayers via rates increases, it needed to tighten its minor improvements budget. In many cases projects were not required.

In my opinion, the minor improvements budget should be used in response to customer driven requests, rather than staff anticipating what ratepayers wanted. Adopting this approach would reduce non-critical expenditure, reduce pressure on staff resources, and enable council to focus on the real priorities.

I again raised this point in the meeting, but was advised by staff that council could not undo the approved minor improvement works for 2016-17. However, it could review the 2017-18 works (if and when they arise).

Engineering services activity report

Highlights from the engineering manager’s report include:

  • Staff. Engineering Services Manager Peter Thomson has resigned his position after almost 19 years with Council in this role and will finish his employment on Friday 18 November 2016.

  • Developments. Only one new subdivision as-built plan has been received and approved since the last update. Council received an application for 138 residential lots in Richmond West. A subdivision consent for approximately 130 lots in Richmond South is also being processed. Pre-application discussions are progressing with another landowner for a further 50 lots. Two large existing subdivisions in Mapua are continuing (approximately 170 lots combined). Wakefield is to see a 63-lot subdivision in the next 12 months which will include a link from Pitfure Road with Edwards Street.

  • Asset management. Amendments and additions to the engineering infrastructural asset data are currently being imported to the asset management system. In the current update period there are 2,070 new assets,760 retired, replaced or removed assets and 4,320 amended asset records. These changes reflect assets created or effected by capital works projects, renewals projects subdivision works and maintenance works.

  • Digitisation. In October staff concluded their investigation and selection of alternative resource consent management software. Foundation Footprint has been engaged to provide cloud software that will enable Engineering staff to better track and manage their consents.

  • Works. There are 40 active projects on council’s books: 20 in preliminary design stage, nine in detailed design stage, one in procurement stage (Queen Street Infrastructure Project) and 10 in construction stage, and 13 in review.

  • Water network. Audit results for this period were good with the contractor achieving a score of 91%. The site audits are part of the operations and maintenance contract performance criteria where a minimum score of 80% is required to avoid financial penalties. An additional bore has been drilled on the Collingwood Scheme as part of the eventual treatment plant upgrade which will be included in the next Long Term Plan to meet drinking water standards.

  • Wastewater. There continues to be regular pump blockages at most pump stations in Mapua, with 8 in the last month. The cause of all the Higgs-1 pump station blockages was wet wipes.

  • Trade waste. Implementation of the trade waste section of the 2015 Wastewater Bylaw is currently underway. Initial work has begun to register trade dischargers. Approximately 60% of these have completed the process. 752 potential trade waste dischargers in the district have been identified.

  • Waste management. Operations at Resource Recovery Centres have been busier than normal with waste volumes around 5% higher than budget for the first quarter. In early October there was a hazardous waste incident at the Richmond RRC with an unwashed nitric acid container identified. On 22 September 2016 TDC and Nelson City Council both separately resolved to proceed with a joint committee to manage the Councils’ two landfills from 1 July 2017. This resolution is subject to obtaining authorisation from the Commerce Commission.

  • Stormwater. Site audits undertaken during August and September indicate a contractor performance level of 93% and 88% respectively for stormwater maintenance. The contractor is increasing the frequency of routine maintenance (vegetation control, etc.) in drains and creeks throughout the region as we experience strong spring growth. The recently approved $30,000 upgrade work for Ned’s Creek in Murchison has progressed with a level survey of the site. A bund is also proposed to help reduce the number of flooding occurrences on properties along Hampden Street. The Borck Creek planting programme has been completed for 2016, and programmed maintenance of the planting has commenced (scheduled over three years).

  • Road works. Upcoming urban works include: pavement repairs to Champion Rd at Hill St roundabout, clearing of a water courses adjacent to the Sandy Bay Marahau Road, investigate repair of the Salisbury Road bus shelter near Talbot Street, resealing of the back carpark of Armadillos (which is mostly occupied by staff parking), and resealing the Motueka Service Centre carpark off Hickmott Place. Shoulder flanking to improve surface water runoff has been completed on Moutere Highway, Bridge Valley Road, Robinson Road, Lower Queen Street, Haycocks Road, Aniseed Valley Road, Kerr Hill Road, Lansdowne Road, and Pigeon Valley Road. Culvert replacements have been completed on Wairoa Gorge Road, Serpentine River Road, Rocky River Road, Brooklyn Valley Road, Motueka River West Bank Road and Tadmor-Bushend Road. Maintenance metalling is continuing, with 4,500 m³ (45% of annual total) completed to date. Network wide roadside mowing began in late September and generally takes a minimum of six weeks, depending on weather. Structural repairs and improvements at 26 bridges are currently being designed, with a contract to be tendered early in the new year.

  • Jackett Island. The routine 3-monthly survey of Jackett Island was completed on 15 September 2016, which is after the recent repair work and will record any changes in the sand bag wall profile. Preliminary observations from the recent survey show there has been no visible change to the bulk of the fore dune and intertidal platform for the majority of the length of Jackett Island except for the southern extremity of the Island.

Chairs report

Finally, I want to highlight an observation made by the chair – and one I agree with:

One of the things I am particularly keen to see improved in this term of council is the way we manage Customer Service Requests (CSRs) and how they are reported back to the Councillor or the person who originally lodged the request.

In my opinion its very much part of putting the customer at the centre of everything we do. My observation from speaking with residents is that sometimes there appears to be an absence of any follow up. However, I am told by council staff that they do ask customers if they want to be followed up.

In my opinion, providing 3G phone apps like Nelson City council’s “snap send solve” app, or Wellington City council’s “fix it” app, or “my council services” (a third party app which apparently delivers requests to TDC), provide a very efficient means of ensuring good follow up. As well as an excellent way for customers to inform councils about things that need fixing.

Keeping our walk ways tidy – work request response times

On a related matter, not discussed at the meeting (but one I subsequently followed up on), I was advised by staff that in terms of public work request response times for public walkways, the public should expect a work request to have been actioned within 2 weeks of notification. For safety hazards, a shorter time can be expected.

Detritus” (defined as any collection of fragments and/or material on a sealed surface eg loose chip, leaves, twigs etc) has a maximum response time of 2 weeks in most cases – except for CBD which is 2 days.

Response times apply from when the contractor first becomes aware of the defect. Anything that is a safety hazard can be assigned shorter response times.

Agenda and minutes

The agenda and minutes are located at www.tasman.govt.nz/council/council-meetings/committees-and-subcommittees/standing-committees-meetings/engineering-services-committee-meetings/?path=/EDMS/Public/Meetings/EngineeringServicesCommittee/2016/2016-11-10.

Draft minutes are available upon request from TDC.

Advertisements

Engineering services committee meeting (13 August)

The engineering services committee meeting was held on 13 August 2015. It was followed by a 2 hour workshop on the proposed storm water infrastructure for central Richmond, and the opening of the new recycling centre (picture of recycled plastic bottles above). Apologies were received from Cr Canton, otherwise all councilors were in attendance.

The agenda was very brief and comprised: (1) the chair’s report, (2) the minor improvements plan for 2015-16, (3) the engineering activity report, and (4) a presentation from engineering form MWH. I will discuss the main items of interest.

Before addressing the agenda, the public forum received two presentations.

Public forum

The first issued concerned the shared use of footpaths in Brightwater. Garrick Batten raised concerns over the heightened risk of being hit by cyclists on the main street and wanted the “shared footpath” sign between the Domain and the shops removed. He suggested a new sign should read “cyclists shall walk”.

The second issue related to erosion of a road next to a river in Murchison that provided sole access to three residential homes (and forestry land). Cr Bryant, read out a letter from Rob Landau, that raised concerns over how council was responding (or not responding) to the problem. He felt the council should be proactive in resolving this problem and pointed out that part of the road was on reserve land. He felt council had a moral obligation (ie social justice) to do something, given council had authorised development along this road. The mayor indicated that a council delegation would investigate the issue further.

Minor improvements

The report sought council approval for 8 engineering projects that were discussed at an earlier workshop held on 2 July 2015. I was unable to attend that workshop, but did have the opportunity to read the supporting workshop documents.

The workshop documents outlined 21 potential minor improvement projects that were assessed against various criteria (eg, safety, risk, and community demand), so they could be ranked. Some of these projects were already on hold, pending further consultation (for example, Motueka’s signalised pedestrian crossing, Salisbury Road mid-block crossing, and four others). Of the 21 projects, the workshop documents provided additional detail of the 9 highest ranked projects (that were not already on hold).

By way of background, the NZTA had already approved council’s request for $2.97 million under minor improvements in the 2015-18 period under the Regional Land Transport Plan (RLTP). This comprised: $966,000 (for 2015-16), $991,000 (for 2016-17), and $1,017,000 (for 2017-18). This funding was NZTA’s contribution towards the total cost of proposed minor improvement projects. The NZTA contribution provided 52% of the total cost of a qualifying project, with the council funding the remaining 48%.

The 9 projects considered at the workshop are outlined below.

Project Description Total Cost TDC Cost
Wallace Street pedestrian crossing, Motueka The speed limit on the street was 50km and there had been 3 incidents at the intersection (one was a car vs pedestrian incident) in the last 10 years. The project involved relocating the crossing an additional 3m east from the intersection and constructing a new kurb layout that reduced the street width near the intersection. $40,000.00 $19,200.00
Whakarewa Street intersection This was was a cross road intersection with a speed limit of 50km. There had been 10 incidents (2 serious) in the last 10 years. The project proposed sought to widen the turning area (that would allow a round-about in the future), improve line of sight, and cut back the existing traffic island. $100,000.00 $48,000.00
Mapua Drive footpath The speed limit along this road was currently 60km. There were no reported incidents in the last 10 years. The area was being developed for residential use (previously apple orchards). The project proposed a new foot path from Higgs Road intersection to Aranui Road. $200,000.00 $96,000.00
Mapua Drive round-about The speed limit was 60km and there had been 1 incident in the last 10 years. The project proposed a round-about (with four entrance roads) at the intersection, that would be co-funded by the developer, whose development would enter the round-about from a new road (Mapua Rise). Council were contributing up to $250,000 (50% of the expected costs). $250,000.00 $120,000.00
Lower Queen Street widening The speed limit is 70km and 1 incident along this part of the road had been reported in the last 10 years. The project proposed piping the 120m open drain near McShane Road. This would allow future widening of the road along this part of Queen Street. $150,000.00 $72,000.00
Motupipi Street (Meihana Street) intersection (opp Fonterra factory) The speed limit is 50km and there have been no reported incidents in the last 10 years at the “T” intersection. The project proposes removing the existing traffic island, adding a new traffic island in Meihanna Street, providing a right turning bay into Factory Road, and realigning the roads. $120,000.00 $57,600.00
Whiteside bridge widening The speed limit is 100km and there has been 1 incident in the last 10 years. The project proposes widening the box culvert by 3m to improve visibility when approaching or leaving George Harvey Road. $65,000.00 $31,200.00
Upper Moutere footpath The speed limit is 50km and there had been no reported incidents for the last 10 years. The project proposed a new foot path (100m) along the Moutre highway between Supplejack Valley Road and Sunrise Valley Road. $175,000.00 $84,000.00
Flett Road intersection, Moutere The speed limit on this bending part of the road is 100km and there had been 2 incidents in the last 10 years. The intersection had two entrance points (a “Y” intersection) and the project involved changing them to a single “T” intersection. $250,000.00 $120,000.00 *

* less the developer’s contribution of $69,000, under a consent order (of which the developer had paid $60,375).

Given possible legal issues around whether the Fleet Road project should proceed (or not), council resolved to defer the Flett Road project until legal advice and other solutions were considered.

Of the remaining projects, I raised concerns about: (1) Upper Moutre footpathing, (2) Lower Queen St piping, and (3) the Mapua drive footpath. I will discuss my reasons for challenging these projects below.

I also raised a broader question around the need to widen and rework so many roads. At the heart of this question was whether council needed to be investing so much into “minor” improvements. Something I had also raised when we were setting the long term plan. In my mind, just because we get a subsidy should not mean we should be throwing money at projects. Especially if they are minor.

By way of analogy, its like going into a retail shop sale and spending money during the “sale” event, because you have been able to receive a discount. The reality is that you still have to spend money to get the (perceived) saving.

I accept that the contribution does add value to council’s asset base – but the reality is that we cannot dispose or leverage those assets like in a private business.

The real question that councillors should be asking is do we really need to do this work and spend ratepayers money in this space. Is the work really needed now. And do we need to be doing so much work. Why can’t we spread these projects over a longer period, so they are affordable for ratepayers (the ones having to fund these projects). Why the urgency?

So many in the community question why council has to widen so many roads. It is seen as an unnecessary expense, at a time when the community cannot afford such rate increases. While the average rates increase across the district might be capped at 3%, the reality is that residential ratepayers rates increases are 1-2% above that mark.

It’s just not affordable when incomes are not increasing as fast. Rather, council need to be pulling back on its expenditure, in order to reign in rates increases to a more sustainable level. Minor improvements are seen as a luxury, that provide very minor benefits to a small part of the community. Rather, the money should be spent on major improvements – stuff that really needs to be done.

Unfortunately, some councilors did not appreciate me re-litigating discussions that had been had during the earlier workshop (or long term plan) – with accusations of “grandstanding” being made. I reminded the councillor that decisions were not made in workshops – a point the mayor had vigorously made in the newspapers some months earlier. Nor was my absence at the workshop, a license to not enter into a debate. The whole point of this public meeting was to debate the issues. If that meant items were re-litigated (from a private meeting) in the public forum, so be it. This was hardly grandstanding.

Further, while I appreciated I had lost the debate about the funding of minor improvements in the long term plan, I felt it was appropriate to raise the issue again, given we were now being confronted with the detail and reasons for these minor improvement projects. In my mind, council needed to take stock of the reality, and really ask if this work needed to be done.

Given the mood around the table was hardly embracing an examination of the proposed projects, I focused on the three projects that I had the greatest difficulty supporting. Namely, Upper Moutre footpath, Lower Queen St piping, and the Mapua drive footpath.

In my mind, the staff report did not provide enough evidence for me to see the justification for the Moutere footpath project. While there was mention by a councillor of safety issues for school children walking to school (a sensible justification), no mention of this reason was made in the report for justifying the project. Nor was there any mention of how many children (or adults) used this part of the road, or how many vehicles used the road at the same time?

If speed was the issue, then had alternative measures been deployed first? Was this a safety issue, or was it just a request to have a footpath by some residents because one it would be nice to have? Interestingly, the speed limit was 50km and there had been no reported incidents on this part of the road. The lack of any evidence to support a safety justification for the work, made it look like a luxury project – and I was not going to support a nice to have project. More information was required.

Fortunately, this argument found favour with the mayor and Cr King, and with their nod of approval it found favour with other councilors. Cr King also suggested that a footpath was unlikely to prevent a speeding car hitting a pedestrian and he suggested a driver feedback sign be deployed while further information was being gathered.

In my mind, the lower Queen Street piping project was another road widening exercise. More road widening for the sake of widening roads in anticipation of more vehicle use. Having visited a number of residents, one complaint that came across from residents when talking about road works was the perception of the council undertaking quite unnecessary work, which they had to fund. It is a message that was also clearly conveyed in the recent residents survey. The message I tried to convey in the council chamber was that the community did not want any more roads widened.

Unlike the Moutere project (which had no road incidents), there had been one incident along this road, which had involved a vehicle going into the open ditch. Having driven down this road many times I was left wondering how someone could drive into the ditch? It was not clear in the report if it was the road or driver error that caused the incident. I suspect it was the later. Given it did not result in a fatality, was quite rare (one incident in ten years), and involved just 120 metres of the road, I could not see why we would want to pipe this part of the road, at this time. Put to the vote, I was the only one who did not support this project.

Mapua Drive was another footpath project. Those who have driven down this road (the old road to Motueka via Ruby bay), will be aware that the old apple orchard at the top of the hill has been replaced with a new residential development. A few houses have begun to appear already and a new round-about is about to be installed at the Higgs Road intersection.

The project proposed a footpath from the proposed roundabout down the hill towards the old Mapua Tavern on the corner. The justification was it would be used by new residents wanting to walk to Mapua, and in particular, the local school. In my opinion, the road in question was already very wide and provided sufficient distance from traveling vehicles to make walking on the edge of the road fairly safe (especially in comparison to the Moutere footpath project). In my opinion, people would probably want to walk down Higgs Road, rather than Mapua drive. Was council footpathing the wrong road? Further, the Motueka bypass had removed a number of vehicles (including heavy vehicles) off Mapua Drive.

In my mind, the project anticipated use, rather than responding to demand. If we are to reduce costs (and rates) “minor” projects needed to react to need, rather than anticipating need. So often council over invest in the wrong areas based on misinformed assumptions. Surely, the better approach was to defer this project to another year (or two), to see if there was such a need? What if all the residents were retirees? There was simply no evidence to justify this project. If it was a safety issue, then it should have been a “major” project, and more information around safety provided in the report – but, there was none.

In my opinion, we should be doing half of the minor projects we were proposing to do each year. And this was another nice to have, aesthetically pleasing, (minor) project, that could have waited.

Again, I was voted down.

Engineering activity

Engineering activity highlights include:

  • Gladstone Road traffic lights. These are to be monitored by new cameras and once installed (by July) will allow NZTA’s traffic operations centre in Wellington to manage the lights more effectively during peak hours. Effectively, automation over-ride by a central control room. Other minor adjustments will also be made around the same time to improve traffic flow.
  • New ice lights. These have been installed on Koere-Tophouse Road, Kerr Hill, Motueka Valley Highway, and Riwak-Sandy bay Road.
  • New LED lights. 100 LED lights have been installed during July.
  • School campaigns. A back to school print and radio promotion was run in term one to remind drivers to slow down and expect children around schools. Another campaign was held in June to “look out” for kids crossing roads.
  • Rubbish. Illegal rubbish dumping (fly tipping) has occurred in the Waimea. Electronic surveillance has been deployed on one site.
  • Rivers. River maintenance expenditure (2014-15) was $1,385,000 ($605,000 under budget). These funds will be carried forward into the next financial year. River classification “Z” funding is 50% subsidised by central government. There were only two applications for funding of River “Z” work (in Murchison). Waimea river hydraulic modeling will be undertaken to measure current performance of mitigation measures and aid future modeling.
  • Jackett Island. Sandbags remain in good condition, although there appears to be some erosion to the north.
  • Marahau boat launching ramp. The steel walkway to the timber jetty has been reinstalled.
  • Ruby bay revetment wall. The repair of steps from Tait Street to the foreshore have been deferred until storm water outlet repair work has been completed.
  • Solid waste. The new recycling service is now up and running. In my opinion, this has been a very well managed transition to a new service and staff should take some satisfaction in its implementation. Feedback from residents I have spoken to so far (I’m doing a mid-term walk about in Richmond), have nothing but praise for the new service. Of course, there will be glitches, but its the putting right that counts. And in case you were wondering, your recycling bin has an average life expectancy of 10-15 years.
  • York Valley. Work also continues on a regional landfill agreement (at York Valley) with NCC. In my opinion, this is a no brainer, and it surprises me that NCC councillors have not been more supportive of the initiative. No doubt NCC’s review of the proposal (by Deloitte) will show this is a good proposal for the region. And hopefully the start of a few more joint service initiatives that save ratepayers in both regions money (and rates).

MWH presentation

The presentation was intended to introduce key members of the MWH engineering team to councilors. The presentation outlined the international experience of the company and their areas of expertise (see http://www.mwhglobal.com).

MWH had been an established provider of engineering advice to council for 15 years. For example, MWH were currently engaged to provide storm water modeling advice to council.

Agenda and minutes

The agenda and minutes are located at http://www.tasman.govt.nz/council/council-meetings/standing-committees-meetings/engineering-services-committee-meetings/?path=/EDMS/Public/Meetings/EngineeringServicesCommittee/2015/2015-08-13.

Recycling centre – opening

Finally, after the meeting was closed, councillors were invited to attend the opening of the new recycling centre. Crs Mirfin, Norris, Dowler, Higgins, Sangster, and myself attended with the mayor.

It is an amazing operation and will be of real benefit to Tasman (and perhaps Nelson) region in reducing the amount of waste going to landfills (and the cost of operating landfills). And that has to be good for the environment (and the ratepayers pocket).

Media references

http://nelsonlive.co.nz/news/2015/08/new-state-art-recycling-plant/

http://nelsonlive.co.nz/news/2015/07/smooth-start-new-recycle-bins/

http://nelsonlive.co.nz/news/2015/08/video-new-recycling-plant-unveiled/