The community development committee meeting was held on 3 November 2016. Apologies were received from Cr Brown and Cr Hawkes. All other councilors were present.
The agenda included: (1) Chair’s Report, (2) Golden Bay Shared Recreation Facility Management Contract, (3) Appointments to Management and Other Committees, (4) Community Development Manager’s Report, (5) Action Sheet.
Declarations of interest
Cr Wensley declared a conflict of interest (due to her involvement with copyright licensing for writers) and took no part in the discussions relating to council’s draft submissions on the National Library Strategic Direction consultation document and the National Strategy of Environmental Education for Sustainability (Attachments 3 and 4 of the Agenda).
Maxwell Clark spoke. He advised that council was still advertising public forum speaking times as 3 minutes, rather than the new 5 minutes – which he commended council for. He noted that grafitti was getting worse (particularly near Waimea rugby club, the skateboard park, and rifle club – all located in close proximity to one another). Mr Clarke also noted that the gravel road that runs from McDonalds (located on lower Queen Street) towards Jubilee Park (along the railway reserve) was in a dreadful state with numerous pot holes – these needed to be repaired.
Golden Bay Shared Recreation Facility Management Contract
Council resolved to receive the report and for council to enter into a management contract with with Golden Bay Shared Recreational Facility Committee Incorporated (see www.societies.govt.nz/), to manage the Golden Bay recreation facility on behalf of council. A similar management arrangement is used at other community facilities (eg Moutere and Murchison recreation facilities).
The above plan is noteworthy for the clear absence of the Grandstand. However, it’s also interesting to note the above construction progress picture, and in particular the large space between the old grandstand and the new facility (separated by a fence). Apparently the (northern) stairs were removed to allow the builders to work safely on the new building, as well as protect the public from the building activity. Yet the picture appears to show a fence between the two buildings – showing more than enough space for stairs and a safe working environment? I understand that the removal of the stairs for public safety is now justified on the basis of the grandstand’s uncertain condition.
In my opinion, council should dispose of the grandstand to the A&P Society – then it’s no longer a council concern (or ongoing cost). Yes, its presence might be unsightly, but what would you rather look out over – a carpark or a piece of history? Although, surely the most reasonable compromise is to move it – so its at least preserved. That way everyone is a winner (rather than just the lawyers). But perhaps thats just the mediator in me speaking?
Council resolved to make the following appointments to community (based on the mayor’s recommendations):
Brightwater Recreation Reserve Committee: Cr King
Dovedale Recreation Reserve Committee: Cr McNamara
Spring Grove Recreation Reserve Committee: Cr McNamara
Moutere Hills Recreation Reserve/Community Centre Committee: Cr Turley
Waimea West Recreation Reserve Committee: Cr King
Ngatimoti Hall Management Committee: Cr McNamara
Wakefield Recreation Reserve Management Committee: Cr King
Ngatimoti Recreation Reserve Committee: Cr McNamara
Equestrian Trust Board: Cr Maling
Wakefield Health Centre Board: Cr Bryant
Mapua Health Centre Board: Cr Turley
Pinegrove Trust: Cr King
Hope Recreation Reserve Committee: Cr Maling
Keep Richmond Beautiful Committee: Cr Tuffnell
Richmond Unlimited Committee: Cr Tuffnell
Saxton Velodrome Working Party: Cr Wensley
Digital Enablement Plan Steering Group: Cr Wensley
Murchison Recreation Reserve Committee: Cr Bryant
Stanley Brook Recreation Reserve Committee: Cr Bryant
Tapawera Recreation Reserve Committee: Cr Bryant
Lake Rotoiti Community Facility Committee: Cr Bryant
Community Development activity report
Highlights from the manager’s report include:
Golden Bay Community Recreation Facility: General work (including netball courts) was progressing. A draft archaeological assessment of the Takaka grandstand, and a heritage report covering human activities associated with the grandstand, along with council’s application, was sent to Heritage New Zealand. A “certificate of public use” was being sought for the new building to enable it to be used for the A&P Show towards the end of January 2017.
Golden Bay Museum: The Museum had raised funding and obtained all the consents for the Whalery building extension. Council is project managing the project for the Society. The building contract was around $90,000. Staff advised that there would be no impact on rates from the extension as the over expenditure was covered by increased income in the account. The contractor was also undertaking some building repairs at the site, including repairs to the roof to stop some leaks, provision of emergency lighting, and replacing the switchboard.
Nethui: A significant partnership occurred between Council and Internet NZ – the organisation responsible for the New Zealand Domain Name registration system. As a result, Nethui (the country’s ‘largest and most diverse’ internet event) was hosted in our region on 13 October 2016 – the first time the hui has been hosted outside a major centre.
Website: Usage for the website (1 October 2015 to 31 September 2016) remains strong. The website serves approximately 600 people per day and in the last year attracted nearly a third more users, with page views also up 7.49 %. GoShift building consent forms will be added to the site. Civil Defence website upgrade project work continues.
Reserves: For Richmond, (1) mountain bike track maintenance is being undertaken in the Dellside reserve areas, and (2) the Velodrome underpass and ramp installation has been completed, the lean to ride area is under construction and stage 2 of the main track is starting.
Growth strategy: Staff workshops are currently underway to determine future demand and supply for residential and business growth in each of our 16 settlement areas. Council workshops will be coming. The growth projections council selects (effectively a conceptual tool for planning) will have major implications for the long term plan (LTP) and its projected expenditure (which then has implications for debt and rates). I’d like to adopt a more conservative position – of moderate growth, given the level of uncertainty. While Tasman has experienced a degree of population growth, it appears to be tailing off, with most of the new growth coming by way of retirement (with often means growth for retirement villages). In my opinion, if growth occurs in this area, it’s likely to put far less demand on infrastructure – which would support a moderate growth forecast. However, I suspect that those supporting the dam, will want to see council adopt a high growth position, in order to inflate water demand.
Age care policy: This is under review to ensure alignment of age policies and initiatives with Nelson council.
RFID Installation: Radio Frequency Identification (RFID) technology was installed across the libraries during October 2016. Service desk areas in Richmond and Motueka Libraries have been reconfigured to allow for the installation of self-service kiosks. Library users now have the option of issuing their own items.
Consultation on National Library Strategic Direction: Tasman District Libraries works with the National Library in a number of ways, either as a user of National Library services or as a consortia partner. Any changes to National Library policies or strategic direction could have an impact on our libraries.
Richmond call centre upgrade: An upgrade to call centre software was completed. The enhanced caller information, reporting dashboards and staff information is expected to improve service levels.
Takaka Service Centre: Staff move back to the refurbished building on 9 December. In my opinion, this should have been consolidated within the existing library building. However, it was explained by staff that the cost of special data cabling to the library would have been more than the cost of refurbishment. Another option was to rebuild – which was rightly rejected by council.
Richmond Aquatic Centre: Patronage increased from July to June 2016 by 3,277. An increase of 1,245 compared to the same period in July 2015.
The Enviroschools Programme: This continues to expand. Golden Bay Kindergarten recently became TDC’s 4th Enviroschool at the GreenGold level demonstrating more connections with their community in their practices and projects. However, in my opinion, I question whether council should be involved in this project given the ongoing financial pressure on council. And I wonder if it should be suspended, so that funds can be redeployed to more pressing infrastructure concerns.
Conflicts of interest: This was discussed. The CEO asked councillors to rely on the advice given through the councillor induction process. He said he would be concerned if councillors were overly cautious and declared a conflict of interest when it was unlikely that one existed or could be perceived, as that would limit their ability to contribute as a member.
For more information about “conflicts of interest”, see www.oag.govt.nz/2007/conflicts-public-entities, www.dia.govt.nz/diawebsite.nsf/wpg_URL/Resource-material-Our-Policy-Advice-Areas-Managing-Conflicting-Interests-in-Local-Government?OpenDocument, and www.iod.org.nz/Governance-Resources/Publications/Practice-guides/Conflicts-of-Interest-Practice-Guide.
Agenda and minutes
The agenda and minutes are located at http://www.tasman.govt.nz/council/council-meetings/committees-and-subcommittees/standing-committees-meetings/community-services-committee-meetings/?path=/EDMS/Public/Meetings/CommunityServicesCommittee/2016/2016-11-03.
The community development committee meeting was held on 19 June 2014. Apologies were received from Cr Higgins and myself.
The meeting agenda received various managers reports as well as an update on the Ecofest expo. I have organised these various updates under topic rather than the manager providing them.
Golden Bay Service centre
A decision on funding for the centre was made in the annual plan. However, council were asked to convene a hearing panel to consider changing the classification of land behind the centre from reserve vested land to local purpose reserve land. This was to ensure the use of the land could have a wider civic purpose. Crs Edgar, Sangster, and Bouillir were appointed to the hearing panel. The council noted the Golden Bay Community Board’s recommendation for up to $30,000 to be allowed for seismic testing.
Tapawera and Brightwater reserve lease hearings
Crs Bryant, Norris, and Edgar were appointed as panel members to consider the publicly notified reserve lease applications of: (1) the Tapawera Menz Shed Group, who sought to renew a lease of reserve land that the former Scout hall building was located on, and (2) the Wanderers Rugby Club who sought to extend their building over reserve land. However, if no public submissions are received, then hearings would not be required.
The council has advised those parties wishing to lease parts of the Kina reserve of any restrictions council has sought to impose on the use of the reserve. We await a response.
The agreement between the council and the sanctuary trust over the council’s financial contribution towards the pest proof fence was signed. This completed the earlier contribution from council towards completion of the fence. In my opinion, without the second installment, the earlier contribution would have been wasted. It is also noted that half of the trusts financial members come from the Tasman region so this was an activity where a sizeable proportion of the community had skin in the game. As discussed in earlier posts, the trust had reassured council that no further requests for funding would be forthcoming.
ASB Aquatic centre – water treatment
Staff advised council that the option of purchasing an ultra violet (UV) treatment system to destroy chloramines (that would improve the pool atmosphere and reduce water waste), would be prepared for consideration in the 2015-2025 long term plan (LTP).
LTP workshops for councilors were being prepared for late June and July, and these would feed into formal proposals for consideration. Generally, I have found workshops are a great opportunity to wrestle over the issues, although they do not always provide the opportunity to think outside the square.
Crs King and Bryant were respectively appointed as liaisons for the Waimea and Murchison youth councils. Crs Canton and Bouillir were respectively appointed liaisons for the Motueka and Golden Bay youth councils.
Grants close on 31 August and are allocated to organisations that run activities that support the councils community outcome goals. Applications can be made and submitted online. See http://www.tasman.govt.nz/council/grants-funding/available-grants-funding/community-grants-grants-from-rates/.
Staff updated the committee on the Ecofest event and sought (and obtained) approval to hold an additional Ecofest event in Motueka in 2014. Staff would continue to work with nelson city council (NCC) staff on a branding and support partnership for the main Ecofest event proposed to be held at Founders Park. Staff budgeted a total contribution towards both Ecofest events at $20,900. The Motueka event is projected to cost $15,000 with $3,000 already spent. For information on the festival see http://www.tasman.govt.nz/recreation/events/ecofest/.
The committee approved a new policy that provided a more consistent approach to charging for hire of the portable seating for commercial and non-profit events – including new criteria for reducing or waiving hire fees. The new policy is intended to ensure that the portable seating becomes self-funding (ie, has a neutral financial impact), instead of continuing to operate at a loss. Details of the policy can be found at pages 29 to 38 of the agenda – see link below).
The policy delegates decision-making on applications for hire fee reductions/waivers to the Chief Executive Officer or delegated officer. A report on the outcome of these applications will be submitted to the community development committee on an annual basis.
Briefly, the Council purchased 3000 portable seats in 2007, as part of the council’s contribution towards the upgraded Trafalgar Park. Generally, it takes 2 weeks for the seating to be assembled into the grandstand configuration and 2 weeks for it to be dismantled.
When not in use the portable seating is stored for free in a purpose-built shed at the Nelson A&P Association Grounds in Richmond. In return the A&P Association use the seating for free during show weekend each year. Good Sports Motueka has maintained and repaired seating between uses.
In recognition of this work, seating has been provided to this group free of charge. However, no formal agreement governs this arrangement. See my earlier posts for additional background information.
Mapua reserve land
Approval from the committee was sought to commence a publicly notified intention to declare a small land parcel of land owned by Council (see page 43 of the agenda) be a reserve and subsequently be amalgamated with existing adjacent reserve land. This would ensure an adequate connection to the existing reserve land is provided for from Aranui Road. The developer of land on the corner of Aranui Road and abutting this proposed strip of reserve land agreed to fund the notification process. Costs to council would only be future maintenance of the reserve strip.
During May 2014 all public internet computers and printers held in libaries were replaced as part of our partnership agreement with Aotearoa People’s Network Aotearoa (APNK). New and upgraded software was supplied with the computers.
Visitor numbers for May 2014 totaled 39,989. Active members at the end of May 2014 totaled 24,366. Visitor numbers for the year to date are 5% lower than last year. Most of this reduction appears to be happening in Motueka, with vistor numbers in Richmond and Golden Bay generally remaining constant since 2010. Items issued during May 2014 totaled 55,523. Issues for the year to date total 599,502 which is 3% lower than last year. Use of the library’s online resources shows continuing growth. Session numbers and downloads for the year to date are 10,563 or 46% higher than last year. In my opinion this is a significant trend.
When you look at the falling visitor numbers in Motueka and the growth trend in online usage, council need to tread carefully when it comes to spending decisions on new library buildings. In order to make an informed decision on any future investment in new library buildings, I would suggest that it would be prudent of council to defer any such decision towards the end of the long term plan (LTP) – perhaps 2020.
For some great visual aids on library statistics see pages 56 to 57 of the agenda.
Agenda and minutes
The agenda and minutes for this meeting are located at http://www.tasman.govt.nz/council/council-meetings/standing-committees-meetings/community-services-committee-meetings/?path=/EDMS/Public/Meetings/CommunityServicesCommittee/2014/2014-06-19.